Party planner checklist

Here’s an overview of all the things to consider when putting together the perfect party

Invites

Formal invites are de rigeur for formal events such as weddings and christenings. But even if the event and consequently your invitations are less formal, they should always include the following key information: date, time, venue, suitable dress, theme (if applicable), and whether anything is required (eg pbab -- please bring a bottle).

Also, make how to reply clear to your invitees. A simple RSVP will usually suffice, and even for a relatively informal occasion, responses can give you a rough idea of numbers to help you plan.

For formal invites, remember to allow time for the printers to do their job.

Food

Professional caterers normally require a fair amount of notice, so start phoning round as soon as you know a date. Choose foods that most people can eat, and don’t forget to allow for vegetarians. It’s best to set up a meeting with the caterer so you can discuss exactly what you want.

Search our supplier directory for local party suppliers in your area.

Drinks

You can save a packet by hopping across the Channel to buy your wine and beer for the party. But if you’re hiring a venue, you may not be allowed to do this (and even if you can, you’ll probably be charged corkage). It’s worth asking about charges for wine and other drinks early on in your negotiations with the venue.

Entertainment

Booking a Tarzan-o-gram for your friend’s hen party probably won’t require more than a few weeks’ notice. But if you’re planning a big party with a big band, chances are, they’ll need a good six months’ notice. A good disco, too, could require between four and six months’ notice -- longer for really popular dates such as Christmas, New Year and weddings in high summer.

Search our supplier directory for party suppliers in your area.

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