FREE shipping on orders over £59

Ask Kate: Decorating My Venue

August 6, 2013

Kate Thompson has been offering heart-felt advice and sparklingly different wedding inspiration for ten years. She is married with two children, and often features in the national press. With her warm and caring nature and off-beat sense of humour, she'll answer every question with knowledgable insight and understanding to help and inspire or simply restore your peace of mind.


Hi, I was just wondering about what happens around decorating a venue for a wedding. Who normally does it, and when? We are getting married an old medieval hall, and are having a caterer, but are confused as to the procedure of these things?


When hiring a hall it is usually the bridal party – your ushers or friends and family who will decorate the hall in your chosen colour scheme or according to your theme. In hotels where you are staying they will often have someone to help out. If you are planning a medieval theme then you may want to decorate the hall more traditionally though a contemporary wedding style can look very striking and modern in an old medieval hall.

I would look at wedding magazines and websites such as Confetti for inspiration, buy the decorations and then take your volunteers to the venue a couple of days before to instruct them on how you would like it set up. The venue decorating is usually done on the morning of the wedding or the night before if you are allowed access then.

You will need to consider the following:

Arrangement of tables and chairs
Table linen, napkins and cutlery
Table centrepieces
Place cards and menus
Favours for each guest
Table confetti
Seating plan
Swags for the ceiling or walls (optional and you will need to check with the hall owner if this is possible.)
Flower arrangements (pedestals or smaller floral arrangements for the table centres.)
A separate table for the cutting of the cake
A posting box for guests to post their cards or a table for wedding gifts

You may also want to add something personal to you such as blown up photos of you and your fiance as children or when you first met. You could even have a slide show of images.

Get social and share this article!